Expenses		Marching, etc ...
Crockett Band Parents Association		Student Leaders
Performing Groups		Fundraising
Events		Scholarships

Expenses There is a Band Fee of $110 per student. This fee is used to help pay for:    • Band Techs    • Maintenance for marching field    • Summer band uniforms    • Band banquet administrative costs    • Trailer usage Checks should be made out to "Crockett Band Parents Association, Inc. "  Band shoes - are to be purchased separately at the parents expense. The cost is between $30 - $35. Instrument Insurance - It is advised that you carry your own insurance for school-owned instruments, as the student is responsible for loss, theft, or damage to any school instrument. If such loss, theft, or damage occurs to any school instrument beyond normal wear and tear, the student or student's parents shall be liable for replacement or repair of the instrument. Students will receive information pertaining to an AISD-approved insurance carrier at the beginning of the school year. It is recommended that you check your homeowner's policy or renter's policy to determine coverage for any instrument for which you are responsible.

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Marching, etc... Attendance Policy Attendance at all rehearsals and performances of the Crockett Band is mandatory. Absences will be excused only in case of medical or family emergency and we require written notification from a parent when an absence occurs. Please use common sense when a situation arises; we don't expect you to be there if you are truly ill, but please notify the band office as soon as possible concerning the reason for an absence. Alternate Marching Positions There are a limited number of positions in the marching show, but we will need skilled alternate marchers as we plan for the eventual eligibility of our students. As a result, some students will not march at all and some will be sharing a marching position. No more than two students will share a position, with each qualifying band member bearing an equal responsibility for that position. Rehearsal time will be divided between the two students. Alternating students will be divided into A and B groups and will alternate performances according to a schedule arrived at before the first performance. The students not performing in the show will still be expected to attend all games and perform with the band in the stands. Participation and Inspections A performing ensemble is a cooperative, group activity. If any student is absent, it adversely effects the performance and success of the other students in the ensemble. An unexcused absence from any performance will result in a reduction of the student’s six-weeks grade by 25 points. Inspections will be held before most football games. Each student is responsible for maintaining the uniform, music, and instrument. Summer Band Camp Summer band camp for 2008-2009 starts July 28th through August 22nd. Click Charms to view the schedule. Band members will learn basic marching skills in addition to meeting the Drum Majors, their Field Commanders, and all the other band members. It is important that each band member bring water to marching band rehearsals. Please ensure your student is properly hydrated and ready for the vigors of the hot days. Additionally during school, the band marches after school hours from 4:30 PM - 6:30 PM. Again, bring your own water! Drum Major Summer Camp - During June of each year, our drum major selectees are sent to Drum Major Camp to learn the basics of corps-style drum majoring from current and former drum majors in the state. A week-long camp is held at various locations around the state. The fee for this camp is paid for by the Crockett Band Parents Association.

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Crockett Band Parents Association, Inc. The Crockett  Band Parents Association, Inc.(CBPA) is a non-profit organization dedicated to the support of the Crockett Band. This outstanding group of parents maintains a schedule of fundraising in order to provide fincancial support for music, instruments, and other equipment, as well as providing music arrangements, show design, colorguard and percussion instruction for marching season. The CBPA also provides partial funding for senior award jackets and the student dinners at the band banquet. Additionally, this organization serves as the vehicle for chaperoning of trips, football game assistance, and many other projects throughout the year. Membership in the CBPA is strongly encouraged, especially among parents/guardians of current and incoming band members. We need your involvement and support if we are going to make it happen for the band. Please join; you'd be surprised how much only one hour each week can help! If you are interested in helping out in any way, please contact Art Villarreal (our President) for further information.

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Crockett Band Student Leaders Elected Officers Band president - Elected by the returning band members. The president of the band organizes various officers projects throughout the school year. He/She and the staff of officers meet and make plans for activities such as parties, lock-in, special projects, and the band banquet. The president informs the directors and the Band Parents' Executive Board of the status of events and the concerns of the officers when assistance is needed for their projects. Vice President - Elected by the returning band members. He/She works along with the president and other officers and acts as president in the president's absence. Secretary/Treasurer - Elected by the returning band members. The person assists the band president and the directors with attendance records, band directory management, and collection of monies as needed throughout the year. Historian - Elected by the returning band members. This person is responsible for maintaining a photographic record of the year's events, creating a scrapbook for the year, arranging for publicity for band events if necessary, and coordinating the plan for band coverage with the yearbook and school newspaper sponsors. Drum Majors - Selected by the directors with a voting input by returning band members. The audition process includes marching, conducting, and an interview. This person is responsible, along with the directors, for student morale and discipline and for the coordination of the rank leaders, as well as acting as field conductor and on-field manager for half-time shows and contest performances. Leaders Appointed by Directors Librarians - Responsible for the maintenance of the music library, and for passing out and turning in of music as needed. Uniform Managers - Responsible for the maintenance of the uniform room, issuance and return of uniforms, and accurate record-keeping of the uniform inventory. Quartermaster - Responsible for the loading and unloading of the band trailer, and for general instrument and equipment maintenance as needed. Pit manager - Responsible for the movement of pit equipment for rehearsals and performances. Also responsible for the reporting of maintenance concerns of all pit equipment. Section Leaders - selected by the directors after an audition process which seeks to evaluate musical ability, marching ability, and leadership skills. These students assist in teaching drill, maintaining student morale and discipline, and preparing for and cleaning up after rehearsals.

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Performing Groups Cougar Marching Band The Crockett Cougar Marching Band is open to all students by audition. The Cougar Band performs at all football games, and at various contests and functions during the fall semester. Rehearsals are from 4:30 - 6:30 PM, Monday - Friday, with the exception of game days. Saturday rehearsals may be scheduled prior to Saturday contests. Honors Wind Ensemble The Wind Ensemble is the premier performing group of the Crockett band program. Membership is limited through a strict audition process, and is usually made up of accomplished upperclassmen. The Wind Ensemble performs several concerts each year, competes at UIL Concert and Sightreading Contest and at various other venues nationwide. Symphonic Band The Symphonic Band is an ensemble of accomplished musicians selected through a strict audition process. The symphonic Band performs several concerts each year, competes at UIL concert and sightreading Contest and on the spring trip. Instrument Techniques Class The instrumental techniques class is for students who are working to improve fundamental music and performance skills in order to gain admission into one of the performing bands. Students in this class are eligible for membership in the marching band. Additionally, these students will perform several concerts during the year in conjunction with the Concert Band. Jazz Ensemble The Jazz Ensemble will meet during zero hour, 8:00 - 8:50 AM, daily in the spring term. Membership is by audition and influenced by instrumentation standards. Multiple jazz ensembles will be offered if instrumentation requirements are met. The Jazz Ensemble will perform at numerous concerts and contests. Steel Drum Band After marching season, the Steel Drum Band will meet during zero hour, 8:00 – 8:30 A.M., daily through the spring. The band features the unique steel drum, or Pan as they are commonly referred, was first developed as a musical instrument in Trinidad during the 1930's. The Steel Drum Band performs at various shows during the winter and spring.

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Fundraising   There are two systems of fundraising in place in the Crockett Band. Student fundraisers are sponsored for the purpose of providing opportunities for the students to earn funds for the Band Fee and the band's spring trip. The head band director maintains individual accounts for each student in order to maintain an accounting of how much money has been earned or deposited towards the expense of a trip. In addition, the Crockett Band Parents Association operates major fundraising events in order to supplement the operation of the Crockett High School band program. Monies placed in student accounts will fall into two categories:      1) Contributed funds - those funds which have been deposited directly into the student's account by themselves or by their parents for the purpose of paying for any planned trip or other use. These funds are refundable provided that no vendor payment deadline has passed.      2) Earned funds - funds that were deposited in the student's account as a direct result of an organized band or band booster fundraiser. These funds are not refundable; however, they may be transferred to another student's account according to the wishes of the account owner. Any funds left in the account upon graduation or other termination of band membership will revert to the Crockett Band Parents Association general band account. Student Fundraising All band student fundraising will be approved by the principal Band fundraisers will follow the guidelines of AISD board policy Accurate records of items checked out, sold, and returned will be documented and accurate for audit and business purposes. Band student fundraising proceeds will go toward the student's individual account to pay for the cost of the annual spring trip. Students may be asked to raise funds for the general Crockett Band Parents Association account, to pay for operating expenses such as the purchase of instruments, music, equipment, etc. CBPA Fundraisers The CBPA has several standard fundraisers each year that provide the majority of the budget. These are: Capital City Marching Festival -  A marching festival, usually during on the first Saturday in October at Burger Stadium, co-sponsored by the Crockett Band Parents Association, Inc. and the LBJ Band Parents Association. Each year, each high school band association takes their turn providing leadership for this event. Among the different volunteer positions are: Band Escorts, Bus and Public Parking, Communication, Tailgaters (Concession Stand), Security, Stadium Gates (Ticket Takers), and Ticket Booth. Car Wash - Several car washes are held in the Manchaca Rd parking lot of the school during the year. These events are led by the Crockett Band Parent and relies on the volunteer participation of other band parents and band students. Concert Folder - During concert season, programs are distributed in a concert folder containing band pictures, advertisements, list(s) of contributors to the band, and the program of music to be performed. Band students may compete for cash awards from the Crockett Band Parents Association by submitting original designs for the folder. Roses Sale - During football games, the Color Guard sells fabric roses that can be purchased for family and friends. Rummage Sale - Several times during the year the CBPA conducts a rummage sale usually held in the school parking lot alongside Manchaca Rd. Spirit Item Sale - Items such as Band Parent shirts/hats, wristbands, license plate frame, bumper/window sticker, and stuffed Cougars are sold at all home football games played at Burger stadium and other band events throughout the year. Tailgates - The CBPA sponsors the sale of quick food items and drinks outside Burger Stadium on football game days. Come join us and enjoy a hot dog or sausage wrap before the game. UT Stadium Cleanup - During the UT football season, we clean a section of the stands on the following Sunday morning after UT home games. Things needed: gloves, leaf blowers and lots of energy. Band students are expected to participate and we need parent participation also.

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Events   Crockett Band Parents Association, Inc. Picnic (Volunteer Signup) - An event held at the end of summer band and near the first of the school year with a purpose of meeting new band parents, introducing new (and old) band parents to the functions of the band and band parents association, and signing up volunteers for the coming school year. The event is held at a City Park and usually features a short performance by the band. BANQUET - An annual banquet held traditionally at the end of the school year. Consists of dinner, awards for current school year, and announcement of student band leaders (drum major(s), rank leaders, and officers) for the coming year. May include special presentations, dance, etc., as determined by student band leaders.

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Scholarships Awards to graduating seniors for band scholarship and community achievement intended to provide limited financial aid at institutions of higher learning Goal.  To provide scholarships for at least ten percent (10%) of the graduating seniors during their senior year. Graduating band students are required to participate in the band program for at least three (3) years to be eligible for a scholarship. The Crockett Band Parents Association, Inc. Scholarship Award Program.  Each year the Crockett Band Parents Association, Inc. will provide scholarships for deserving graduating seniors. Scholarship awards will consist of a voucher for a certain dollar amount that may be redeemed upon submission of proper receipts for continuing education expenses. In order to qualify for a scholarship award, graduating seniors must have participated in both the marching band in the fall semester and the concert band or Winter Guard during the spring semester of their senior year. Each senior seeking an award must complete an application provided by the Crockett Band Parents Association, Inc. History.  The Crockett Band Parents Association, Inc. maintains a special scholarship investment account for the purpose of funding in part or wholly the scholarship award program. This account traces its history through scholarships as follows.  The Washington Bicentennial Band Scholarship.  This scholarship was set up in 1976 when the Crockett Band represented the State of Texas in the Bicentennial Parade in Washington, D.C. The Band solicited contributions from citizens of Austin and found that it had $10,000.00 left over after paying all trip expenses. These funds are currently invested in a money market fund. The Crockett Band Parents Association, Inc. Treasurer handles this account, and scholarships are awarded to graduating seniors from interest earned each year. Each spring, band students submit an application, and a band parent committee chooses the scholarship recipients. The Johnny Reeves Memorial Scholarship.  Johnny Reeves was a baritone player in the band who was killed in the tragic Woodlawn Baptist Church bus accident. At the time of the accident, the Band was in the process of raising money for a spring trip, but after the bus accident, taking a trip was out of the question. The Band voted to place the $1,000.00 in an interest-bearing account and to award a scholarship each year from interest earned. The scholarship has traditionally been awarded to a Senior Band member who plans to major in music. The Briscoe Memorial Scholarship.  This scholarship is in memory of Kevin and Scott Briscoe who were killed in a car accident in 1978. Although there are no records of the funding of the Briscoe Memorial Scholarship, the Band has traditionally awarded an annual scholarship in this name to a deserving Senior Band member. This scholarship recipient is the only recipient selected by the band students. Clint Karaback Memorial Scholarship.  In memory of trombonist Clint Karaback, who died in 1998. At the time of his death, Clint had $1,890.00 in his student account for the Crockett Band's Europe 1998 concert tour. Mr. and Mrs. Karaback graciously donated these funds to the scholarship account. An additional $1,600.00 was raised at the Clint Karaback Memorial Scholarship Concert. This scholarship is awarded to the senior who best exemplifies a love of music and a commitment to band. The Jack Sperry Scholarship. This scholarship was established in the spring of 2006 and honors longtime Crockett Band Director Mr. Jack Sperry. This scholarship is awarded annually to the senior most qualified in meeting scholarship requirements established by the Crockett Band Parents Association, Inc. The scholarship is awarded to a senior Band member who plans to continue in a Band program. The Crockett Band Parents Association, Inc. continues this history and tradition and annually awards a scholarship in each of these names. Other scholarship awards may be added by the Budget and Scholarship committees each year as funding allows. Responsibilities. Budget Committee.  Estimate the dollar amount of scholarships to be given and budget for those expenses. Crockett Band Students.  Select the recipient for the Briscoe Memorial scholarship award as determined by the Scholarship Committee. Scholarship Committee.  Prepare definition of award program for the year; finalize and publish application form. Select scholarship recipients based on the non-binding guidelines below. Originate "Scholarship Award Worksheet." Note:  Committee should not include Board members with graduating seniors. Band Director.  Provide a list of anticipated, qualified graduating seniors in the fall of the school year. Certify that scholarship award applicant meets the requirements of the current year's scholarship award program. Conduct the voting process for the student-selected scholarship award recipient. Treasurer.  Redeem vouchers with checks from the current operating budget based on proper receipts submitted by scholarship award applicants. Maintain "Scholarship Award Worksheet"; file worksheet with other financial records. Planning and Funding.  During budget planning at the first of the Crockett Band Parents Association's fiscal year, the budget committee will allocate funds to provide for senior scholarships. These funds may include the income from special scholarship investment accounts and other funds from the operating budget as recommended by the budget committee and approved by the Board of Directors. Any income from the special scholarship investment accounts that is not awarded must be reinvested in the investment accounts. The principal balance of any special scholarship account may not be used for scholarship awards at any time. In order to estimate the number of scholarships to be awarded, the budget committee will obtain a list of anticipated qualified graduating seniors from the Band Director. Guidelines for Determining Award. Provide scholarship awards for at least 10% of the graduating seniors. Base awards on band scholarship and community involvement as reported in the application. Provide for at least one major scholarship and other minor scholarships as determined by the budget and number of qualified graduating seniors. Require that one major scholarship be given to a qualified graduating senior that intends to continue his or her music education. Designate one scholarship award whose recipient will be selected by the Crockett High School band students (traditionally the Briscoe Memorial Scholarship). Use a standard application form for scholarship award requests. Award scholarships only for further education expenses. Award, Voucher, Redemption. All award recipients except the one selected by the band student body (traditionally the Briscoe Memorial Scholarship) will be selected by a special Board of Directors scholarship committee. Members of that scholarship committee should not have any student in the graduating senior class. Members will review the applications that have been submitted by the students and verified by the Band Director. Members will select award recipients and notify the Board of Directors of actions taken, including notice of any funds to be returned or reinvested in the special scholarship accounts. The names of award recipients must remain confidential until such time as determined by the scholarship committee. Members of the band student body will select one scholarship award recipient as determined by the Scholarship Committee. Members of the band will vote by secret ballot for that award recipient. The Band Director will be responsible for conducting the ballot. Scholarships will consist of a certificate of commendation and a voucher for a certain dollar amount that will be redeemed upon delivery of proper receipts from the scholarship recipient. Vouchers may be redeemed at any time up to March 1 of the following year. Funds from unused scholarship vouchers will be reinvested in the special scholarship investment accounts rather that returned to the operating budget. The Treasurer of the Crockett High School Band Parents Association, Inc will verify and accept/reject receipts submitted by award recipients. Because redemption of scholarship award vouchers may occur over two fiscal years, the Treasurer will maintain the "Scholarship Award Worksheet" with the other financial records of the Crockett Band Parents Association, Inc. Timeline. As of February 2008, this section is undergoing review and will soon be updated. However, scholarship applications are due to the Band Director by May 1st.

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